UIS is concerned that those receiving and reviewing the record should always reference official documents, not copies. The current, complete, accurate, and official record of a student’s academic work is made available by the transcripting institution.In fact, the record may have been added to or changed by the issuing institution. The documents are a reflection of a student’s record at the other institution at a particular time (like a snapshot) and therefore may not be complete.There are, however, a number of reasons behind the policy: On the surface, a policy that allows a person to see a document without copying it may seem odd, at best. UIS and most colleges and universities have a policy that does not provide for the making of copies of transcripts from other institutions. Transcripts submitted to UIS become the property of UIS and cannot be returned to the student or forwarded to other institutions. However, the University is not required to provide (or allow the making of) copies of these documents. Federal policy states that a student has the right to view these documents in his or her file. Transcripts and documents from other institutions are the property of UIS once received these documents are retained by the Office of Records and Registration. Copies of Transcripts from Other Institutions In addition, it is not guaranteed that they will be held for reconsideration of admission for subsequent semesters. They cannot be subsequently released to a student or to another individual or institution. If you have any questions, please contact Records by calling (217) 206-6174 or emailing or Credentials from Other Institutions Reuse of Transcripts or CredentialsĪll credentials presented (for admission, transfer articulation, etc.) become the permanent property of the University. Please be sure to include the credit card number, expiration date, security code and billing address on your request. In-person – Stop by the Office of Records and Registration, complete and sign a transcript request form (pdf), and pay the fee using exact cash, check or money order, American Express, Visa, Discover, or MasterCard credit card.You may also send a check or money order with your letter (please do not send cash through the mail). You may use the credit card portion of the transcript request form to pay by American Express, Visa, Discover, or MasterCard credit card.
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